Purchasing Executive & Parts Administrative Coordinator

At Konecranes, we believe that great customer experience is built on the people behind the Konecranes name. Everything we do, we do with passion and drive. We believe diversity drives business success and is the foundation for our growth. We welcome different backgrounds and skills that enrich our community and we promote a place where we can ALL be ourselves. This is what makes Konecranes a unique place to work.

Functional Role As Parts Coordinator:

• Sourcing of material and service requirements of Industrial Equipment (IE) and Industrial Service (IS) team
• IS Order monitoring with the use of SO Internal Status Report, (t-code: ZOMDA_SOIS)
• IS Order Processing (t-code: VA02)
  1. First delivery date coordination and matching of material availability
  2. Storage location determination
  3. Material availability checking
  4. Determination and application of selling price as per policy
  5. Coordination with Singapore DC team on dynamic sourcing requirements, e.g., source determination, purchase info record, et al
  6. Price validation via Konecranes/ Demag shop
  7. Incompletion log checking (SP code, sales office, shipping mode, profit center, et al)
  8. Shipping address and mode of shipment coordination
  9. Item category checking and coordination 
• Monitoring of status of the parts requirement and coordination of purchase request/ purchase order details
• Ensures internal PO price matches with SO price
• Coordination with Service team on goods receiving via SAP Fiori, when necessary.
• Internal coordination regarding issuance of materials, outbound delivery, and delivery notes with Service Team
• IS Billing invoice generation (VF01)
  1. Determination of the appropriate billing date and necessary correction
  2. Application of correct net value (sales price) vis-a- vis moving average cost  
  3. Invoice generation and handover to the finance team, when necessary
• Perform other tasks related to Materials Management as   delegated additionally

Functional Role as Purchasing Executive:

▪ Source, evaluate, review, and recommend vendors based on past performance, quality, delivery, service, systems, pricing, lead time and delivery location to ensure that the goods, services, or works are procured at the best possible cost and within delegated authority.

▪ Maintain good rapport and relationship with vendors/suppliers and regional staff to ensure smooth operation and workflow.

▪ Execute procurement and ensures that contracted value awarded to vendors are within company budget and in compliance with corporate policies.

▪ Review both manually created, and system generated purchase requests and verify with users where required for 'exceptional' cases before converting them to purchase order within stipulated timelines.

▪ Administer warranty claims and records for defective or discrepant deliveries (e.g., excess, shortage, wrongly delivered or damaged items).

▪ Compliance to all vendor accreditation, review, and evaluation procedures in accordance with ISO and Konecranes onboarding standards.

▪ End to end processing of Purchase Orders, including (but not limited to), updating of delivery dates in accordance to agreed terms and/ or vendors' order confirmations, shipping notification process, freight costs, import duties and other conditions in the system to ensure timely delivery to customers.

▪ Periodic reporting, review, and evaluation of supplier performance, aiming to cut costs, alleviate risks, and drive continuous improvement.

▪ Creation, maintenance and updating of Purchase Information Record to ensure that all information on prices, discounts, delivery lead-time, and vendor of inbound materials are properly recorded and rationalized in the IT system.

▪ Provide administrative support- in coordination with functional groups- on material master and vendor data parameter setting.

▪ Ensures that all materials management activities are executed in accordance with QMS (Quality Management System) and EHS (Environment Health and Safety) management system.

▪ Awareness of ISO 14001 & 45001 Standards

Qualifications:

Minimum Bachelor’s Degree in Business Administration, Supply Chain, Operations Management or equivalent.

Minimum of 2 years of relevant experience as logistics or inventory management professional.  

-

Konecranes moves what matters. We are a global leader in material handling solutions, serving a broad range of customers across multiple industries. We consistently set the industry benchmark, from everyday improvements to the breakthroughs at moments that matter most, because we know we can always find a safer, more productive and sustainable way. That's why, with 16 000+ professionals in over 50 countries, we are trusted every day to lift, handle and move what the world needs.

Konecranes is committed to ensuring that all employees and job applicants are treated fairly in an environment which is free from any form of discrimination.